Sponsorship and Exhibits
Sponsorship and Exhibit Opportunities
The 26th Annual Conference of the Caribbean Dermatology Association, which will be held November 8 -11, 2017, in St. Lucia is the Caribbean’s premier opportunity for the region’s Dermatologists to gather to discuss the latest scientific and clinical advances in their field. This annual meeting offers a unique opportunity to connect with leading Caribbean figures in the field of Dermatology.
For more information on the opportunities for exhibits and sponsorship please click below.
SPONSORSHIP AND EXHIBIT POLICIES
All Sponsors and Exhibitors should complete the Sponsorship/Exhibit Contract and return to the CDA Secretariat with payment by Friday August 11, 2017. Signing of the Sponsorship/Exhibit Contract represents agreement that all policies, costs and benefits outlined in this Prospectus constitute an integral and binding part of the Sponsorship/Exhibit agreement. It is the responsibility of the sponsoring company to ensure that all individuals staffing its booth are aware of the rules and regulations governing their participation in the Caribbean Dermatology Conference.
KEY DATES AND DEADLINES
Conference Dates – Wednesday November 8—Saturday November 11, 2017
Exhibit Dates – Thursday November 9—Friday November 10, 2017
Submission of Sponsorship/ Exhibit Contract – EXTENDED – Friday September 29, 2017
Submission of Speaker CVs, Abstracts and Photos – Friday August 25, 2017
Submission of Advertising Artwork – Friday September 15, 2017
Submission of Exhibit Staff Registration Form – Friday October 20, 2017
Delivery of Promotional Material – Wednesday November 1, 2017
(Platinum Sponsors only)
Delivery of Signage – Tuesday November 7, 2017
(Platinum Sponsors Only)
Exhibit Load-In – Wednesday November 8, 2017 (2pm—6pm)
Exhibit Load-out – Friday November 10, 2017 (2pm—6pm)
High-resolution print-ready advertising artwork in JPEG format should be submitted by Friday September 15, 2017. To ensure the best possible representation of your brand, please contact the CDA Secretariat if you have any questions about advertising format or resolution.
The dimensions of the full page advertisement are 8½” x 11” in portrait orientation
The dimensions of the half page advertisement are 8½” x 5½” in landscape orientation
Signage in the exhibit area is only allowed within a Sponsor’s/Exhibitor’s designated exhibit space. There may be restrictions placed by the Conference venue on the methods used to hang banners. If banner hanging is permitted, the venue may charge a fee for the hanging of banners.
In order for Banners/ Free-standing signs to be placed in the Conference Room (Platinum Sponsors only), these must be received on-site by the CDA Secretariat by 12 noon on Tuesday November 7, 2017.
REGISTRATION FOR EXHIBIT STAFF
Exhibiting companies must complete an Exhibit Staff Registration Summary Form indicating the persons who will be utilizing the registration passes entitled to the participating company. This form should be signed by an authorised representative of the participating company and submitted by Friday October 20, 2017.
Exhibitor Registration includes access to Exhibit Area, Conference Scientific/Clinical Sessions, General Practitioner’s Meeting and Reception, Welcome Reception, Lunch and Coffee Breaks. Registration badges are issued only to the exhibiting company’s representatives named on the Exhibit Staff Registration Summary Form. Conference Dinner tickets and Tour tickets will be available for purchase.
Sharing of single staff registrations among multiple staff members will not be allowed. Should a participating company wish to have more staff attend than those covered by their selected sponsorship level, the additional staff members must be registered at the applicable Conference Registration rate. Exhibit registration policies are designed to optimise the ratio of industry representatives to medical professionals, and allow for quality interactions between attendees and industry. As such, a maximum of 2 additional registrations will be allowed.