Sponsorship and Exhibit Opportunities
The 27th Annual Conference of the Caribbean Dermatology Association, which will be held November 7 -10, 2018, in St. Vincent and the Grenadines is the Caribbean’s premier opportunity for the region’s Dermatologists to gather to discuss the latest scientific and clinical advances in their field. This annual meeting offers a unique opportunity to connect with leading Caribbean figures in the field of Dermatology.
For more information on the opportunities for exhibits and sponsorship please click below.
SPONSORSHIP AND EXHIBIT POLICIES
All Sponsors and Exhibitors should complete the Sponsorship/Exhibit Contract and return to the CDA Secretariat with payment by Thursday May 31, 2018. Signing of the Sponsorship/Exhibit Contract represents agreement that all policies, costs and benefits outlined in this Prospectus constitute an integral and binding part of the Sponsorship/Exhibit agreement. It is the responsibility of the sponsoring company to ensure that all individuals staffing its booth are aware of the rules and regulations governing their participation in the Caribbean Dermatology Conference.
KEY DATES AND DEADLINES
Conference Dates – Wednesday November 7—Saturday November 10, 2018
Exhibit Dates – Thursday November 8—Friday November 9, 2018
Submission of Sponsorship/ Exhibit Contract – Thursday May 31 , 2018
Submission of Speaker CVs, Abstracts and Photos – Tuesday July 31, 2018
Submission of Advertising Artwork – Friday September 28, 2018
Submission of Exhibit Staff Registration Form – Friday Octiber 19, 2018
Delivery of Promotional Material – Wednesday October 31
(Platinum Sponsors only)
Delivery of Signage – Tuesday November 6, 2018
(Platinum Sponsors Only)
Exhibit Load-In – Wednesday November 7, 2018 (2pm—6pm)
Exhibit Load-out – Friday November 9, 2018 (2pm—6pm)
High-resolution print-ready advertising artwork in JPEG format should be submitted by Friday September 28, 2018. To ensure the best possible representation of your brand, please contact the CDA Secretariat if you have any questions about advertising format or resolution.
The dimensions of the full page advertisement are 8½” x 11” in portrait orientation
The dimensions of the half page advertisement are 8½” x 5½” in landscape orientation
Signage in the exhibit area is only allowed within a Sponsor’s/Exhibitor’s designated exhibit space. There may be restrictions placed by the Conference venue on the methods used to hang banners. If banner hanging is permitted, the venue may charge a fee for the hanging of banners.
In order for Banners/ Free-standing signs to be placed in the Conference Room (Platinum Sponsors only), these must be received on-site by the CDA Secretariat by 12 noon on Wednesday November 7, 2018.
REGISTRATION FOR EXHIBIT STAFF
Exhibiting companies must complete an Exhibit Staff Registration Summary Form indicating the persons who will be utilizing the registration passes entitled to the participating company. This form should be signed by an authorized representative of the participating company and submitted by Friday October 19, 2018.
Each staff member MUST complete an online registration form using the code provided in your exhibitor briefing email. Registration badges are issued only to the exhibit staff named in the Registration Summary Form AND have individually completed the online registration form.
Exhibitor Registration includes access to Exhibit Area, Conference Scientific/Clinical Sessions, General Practitioner’s Meeting and Reception, Welcome Reception, Lunch and Coffee Breaks. Conference Dinner tickets and Tour tickets will be available for purchase.
Sharing of single staff registrations among multiple staff members will not be allowed. Should a participating company wish to have more staff attend than those covered by their selected sponsorship level, the additional staff members must be registered at the applicable Conference Registration rate. Exhibit registration policies are designed to optimize the ratio of industry representatives to medical professionals, and allow for quality interactions between attendees and industry. As such, a maximum of 2 additional registrations will be allowed.