Sponsorship package details for the Caribbean Dermatology Association’s annual conference Nov 6-9, 2024 at the Wyndham Grand Barbados Sam Lord’s Castle Resort, Barbados.
A MESSAGE FROM THE PLANNING COMMITTEE
It is with great pleasure that we invite you to the 33rd Annual Conference of the Caribbean Dermatology Association, from November 6 to 9 2024, at the Wyndham Grand Barbados Sam Lords Castle All Inclusive Resort. This event assembles the Caribbean’s top Dermatologists to share cutting edge knowledge, scientific innovation, and clinical updates in dermatology. In addition to your usual exposure to Caribbean’s finest you will also meet the members from Canadian Laser & Aesthetic Specialists Society (CLASS) in our joint meeting
The below sponsorship prospectus provides a comprehensive overview of the various sponsorship levels and the extensive benefits each offers. It outlines exciting opportunities to enhance your brand’s presence and share essential information with delegates. Sponsorship includes the chance to gift branded items to attendees, advertise in the CDA Conference magazine, display prominent signage in the exhibition hall and meeting area, and the option to introduce a notable speaker to the scientific program.
We recognize and are appreciative of the crucial contributions made by the pharmaceutical and medical device industries, in delivering high-quality continuing medical education across the region. Your steadfast support and active involvement has been instrumental in making the Caribbean Dermatology Association’s annual Conference, a key event for the education of Dermatologists and Physicians across the Caribbean. Our Executive and staff are dedicated to ensuring that our partners gain maximum value from their participation and have maintained our levels despite inflation. This 2024 CDA Conference will feature an exclusive two-and-a-half-hour window of uninterrupted interaction of delegates with the exhibits.
We believe you will find within this Prospectus an exceptional opportunity to facilitate your company’s financial and marketing goals. We encourage you to contact the CDA Secretariat, as our team is looking forward to working with you to achieve our common objectives.
See you in Barbados!
Sincerely,
Andrew LeRoy Forde
President
The Caribbean Dermatology Association (CDA) was established in 1992 by predominantly English-speaking dermatologists, with its inaugural conference hosted in Jamaica. Since its inception, the annual Caribbean Dermatology Conference has rotated locations across member territories. This conference stands as the foremost event for Caribbean dermatologists to receive updates, education, and insights on the most recent developments in scientific research, surgical techniques, and clinical practices for dermatological care in the region.
The CDA’s membership has expanded to include medical professionals from the Dutch speaking Caribbean, the United Kingdom, Canada, the USA, and the US Virgin Islands. The annual conferences draw a wide audience of dermatologists, general practitioners, nurses, and medical students from across the Caribbean and beyond, fostering international collaboration and learning.
EDUCATIONAL OBJECTIVES
At the completion of this Conference, participants should:
- Recognize international advancements that may enhance the diagnosis, treatment, and management of dermatological conditions in the Caribbean.
- Gain a deeper comprehension of diagnostic and therapeutic strategies for complex cases via case study presentations and discussions.
- Be informed about current research, significant clinical trials, and publications that could contribute to improved management of dermatological diseases.
- Feel equipped to integrate the insights acquired into their clinical decision-making processes for patient care in the Caribbean.
VENUE
The 2024 Caribbean Dermatology Conference will be held at the Wyndham Grand Barbados Sam Lords Castle Hotel. Bookings within the room block have already opened. Exhibitors are encouraged to book within the official CDA room block to take advantage of the group rate, and to support the CDA in meeting our commitment to our hotel partner. Click for more info:
EXHIBIT AND SPONSORSHIP OPPORTUNITIES
PLATINUM SPONSORSHIP – US$5,000
Platinum Sponsors may choose to support the following:
One Presentation in the Scientific/Clinical program (20 mins)
Platinum Level Sponsors will receive:
- Double exhibit space (20’ x 10’)
- Complimentary Conference Registration for one (1) speaker, if applicable (non-transferable)
- Registration for four (4) staff members
- Four (4) complimentary tickets to the Conference Dinner
- Two free-standing signs (not exceeding 4’ x 2’) in the main Conference Room
- Two free-standing signs (not exceeding 4’ x 2’) in all Conference function areas
- Digital advertising in Conference room during breaks and between presentations
- Acknowledgement of Platinum Level sponsorship in the Conference Magazine
- One (1) full-page advertisement (8½ x 11) in the Conference Magazine
Inside Cover or outside Back cover, depending on availability)
- Eight (8) weeks complimentary space on the CDA website
- Acknowledgement of Platinum Level support in Conference public relations and social media activity
- Title Sponsorship of one Scientific/Clinical Session
- Complimentary placement of promotional material in the Conference Bag (maximum of three (3) 8.5” x 11” sheets)
- Opportunity to provide branded items for Conference attendees (conference bags, pens, lanyards, notepads, etc.)
- Three (3) email blasts to Conference attendees and CDA Members to promote participation in the Conference. (Email content is subject to approval by the CDA Conference Committee. Email blasts are sent by the CDA Secretariat.)
GOLD SPONSORSHIP- US$3,000
Gold Sponsors may choose to support the following:
One Presentation in the Scientific/Clinical Program (10 mins)
Gold Level Sponsors will receive:
- One exhibit space (10’ x 10’)
- Complimentary Conference Registration for one (1) speaker, if applicable (non-transferable)
- Registration for three (3) staff members
- Three (3) complimentary tickets to the Conference Dinner
- Acknowledgment of Gold Level sponsorship in the Conference Magazine
- One full page advertisement (8½” x 11”) in the Conference Magazine
- Four (4) weeks complimentary space on CDA website
- Acknowledgement of Gold Level support in Conference public relations and social media activity
- Title sponsorship of one scientific session
- Complimentary placement of promotional material in conference bag – maximum of 3 sheets (8.5” x 11.5”)
- Opportunity to provide branded items for conference attendees – pens, notepads, branded items
- Three email blasts to conference attendees and CDA member to promote participation in the conference
- Email content is subject to approval by CDA conference committee
- Email blasts are sent by CDA staff
` SILVER SPONSORSHIP – US$1,500
Silver Level Sponsors will receive:
- One exhibit space (10’ x 10’)
- Complimentary Conference Registration for one (1) speaker, if applicable (non-transferable)
- Registration for two (2) staff members
- Two (2) complimentary tickets to the Conference Dinner
- Acknowledgment of silver level sponsorship in the Conference Magazine
- Half page advertisement (8½” x 5½”; landscape orientation) in the Conference Magazine
- Four (4) weeks complimentary space on CDA website
- Three email blasts
- Acknowledgement of silver level support in Conference public relations and social media activity
EXHIBITORS (BOOTH ONLY) – US$1,000
Exhibitors will receive:
- One exhibit space (10’ x 10’)
- Registration for one (1) staff members
- Acknowledgement of exhibitor Level sponsorship in the Conference Magazine
Post-Conference Tour/ Activity (optional for attendees)
Each year, CDA Conference attendees who so choose, may participate in a post-Conference half-day tour and activity intended to allow them to learn about and enjoy the culture and history of the host country. It is also an opportunity for attendees to nurture lasting collegial relationships through social engagement. The company that chooses to sponsor this event will be given the opportunity to brand the shuttle bus, as well as the opportunity to place branding at the lunch venue. The sponsoring company will receive six (6) complimentary Tour tickets for staff and special invitees.
Advertisement in the Conference Magazine
Please complete an Advertisement Contract, should you wish to have an advertisement printed in the 2024
Digital Conference Magazine. Each participant receives a digital copy of the Conference Magazine.
| Location | Size | Cost (US$) |
| Half page (inside) Landscape view | 8½” x 5½” | $400 |
| Full page (inside) | 8½” x 11” | $500 |
| Inside cover (front or back)* | 8½” x 11” | $600 |
| Back cover (outside)* | 8½” x 11” | $700 |
*Based on availability
NB– Opportunities are limited to maximize potential benefits for sponsors and so applications are prioritized based on submission date.
SPONSORSHIP CONTRACT
All Sponsors and Exhibitors should complete the Sponsorship/Exhibit Contract online and make payment by Friday June 28, 2024. Signing of the Sponsorship/Exhibit Contract represents agreement that all policies, costs and benefits outlined in this Prospectus constitute an integral and binding part of the Sponsorship/Exhibit agreement. It is the responsibility of the sponsoring company to ensure that all individuals staffing its booth are aware of the rules and regulations governing their participation in the Caribbean Dermatology Conference.
NO SALE TRANSACTIONS
It is the CDA Policy that NO sale of merchandise is allowed within the Exhibit Hall or Conference Areas.
ADVERTISING ARTWORK
High-resolution print-ready advertising artwork in JPEG format should be submitted by Friday September 20, 2024. To ensure the best possible representation of your brand, please contact the CDA Secretariat if you have any questions about advertising format or resolution.
- The dimensions of the full-page advertisement are 8½” x 11” in portrait orientation
- The dimensions of the half page advertisement are 8½” x 5½” in landscape orientation
BANNERS AND SIGNAGE
Signage in the exhibit area is only allowed within a Sponsor’s/Exhibitor’s designated exhibit space. There may be restrictions placed by the Conference venue on the methods used to hang banners. If banner hanging is permitted, the venue may charge a fee for the hanging of banners.
For Banners/Free-standing signs to be placed in the Conference Room (Platinum Sponsors only), these must be received on-site by the CDA Secretariat by 10am on Wednesday November 6, 2024.
PROMOTIONAL MATERIAL FOR THE CONFERENCE BAG (Platinum Sponsors only)
These must be submitted on-site to the CDA Secretariat by 12 noon on Wednesday October 25, 2024. There is no guarantee that items received after this time will be included in the Conference bags.
REGISTRATION
Exhibiting companies must complete an Exhibit Staff Registration Summary Form indicating the persons who will be utilizing the registration passes entitled to the participating company. This form should be signed by an authorized representative of the participating company and submitted by Friday October 11, 2024.
Each staff member MUST complete an online registration form using the code provided in your exhibitor briefing email. Registration badges are issued only to the exhibit staff named in the Registration Summary Form AND have individually completed the online registration form.
Exhibitor Registration includes access to Exhibit Area, Conference Scientific/Clinical Sessions, General Practitioner’s Meeting and Reception, Welcome Reception, Lunch and Coffee Breaks. Conference Dinner tickets and Tour tickets will be available for purchase.
Sharing of single staff registrations among multiple staff members will not be allowed. Should a participating company wish to have more staff attend than those covered by their selected sponsorship level, the additional staff members must be registered at the applicable Conference Registration rate.
Exhibit registration policies are designed to optimize the ratio of industry representatives to medical professionals and allow for quality interactions between attendees and industry. As such, a maximum of 2 additional registrations will be allowed.
Sponsor Registration
Click on the link to register:
https://forms.gle/sPnSy8yx4AShY1KT8
Payment:
Queries
Marrianne Burnham
CDA Secretariat
Caribbeandermassociation@gmail.com
Contact: 246-269-6183 (Calls/ WhatsApp)
Recent Comments