Caribbean Dermatology Association
Exhibit and Sponsorship Opportunities
EXHIBITORS (Booth Only)
- One exhibit space
- Registration for (1) staff member
- Acknowledgement of exhibitor Level sponsorship in the Conference Magazine
SILVER SPONSORSHIP
- One exhibit space (10' x 10')
- Complimentary Conference Registration for one (1) speaker, if applicable (non-transferable)
- Registration for (2) staff member
- Acknowledgement of exhibitor Level sponsorship in the Conference Magazine
- Two (2) complimentary tickets to the Conference Dinner
- Acknowledgement in Conference Magazine
- Half page advertisement (8½” x 5½”; landscape orientation) in the Conference Magazine
- Four (4) weeks complimentary ad space on CDA website
- Three email blasts
- Acknowledgement of silver level support in Conference public relations and social media activity
GOLD SPONSORSHIP
- One exhibit space (10' x 10')
- Complimentary Conference Registration for one (1) speaker, if applicable (non-transferable)
- Registration for (3) staff member
- Three (3) complimentary tickets to the Conference Dinner
- Acknowledgement of Gold Level sponsorship in the Conference Magazine
- Acknowledgement in Conference Magazine
- Full page advertisement (8½” x 11”) in the Conference Magazine
- Four (4) weeks complimentary ad space on CDA website
- Acknowledgement of gilver level support in Conference public relations and social media activity
- Complimentary placement of promotional material in conference bag - maximum of 3 sheets (8.5” x 11.5”)
- Title Sponsorship of one scientific session
- Opportunity to provide branded items for conference attendees – pens, notepads, branded items
- Three email blasts to conference attendees and CDA member to promote participation in the conference, sent by CDA staff. (email content subject to approval by CDA conference committee)
PLATINUM SPONSORSHIP
- One Presentation in the Scientific/Clinical program (20 mins)
- Double exhibit space (20' x 10')
- Complimentary Conference Registration for one (1) speaker, if applicable (non-transferable)
- Registration for (4) staff members
- Four (4) complimentary tickets to the Conference Dinner
- Two free-standing signs (not exceeding 4’ x 2’) in the main Conference Room
- Two free-standing signs (not exceeding 4’ x 2’) in all Conference function areas
- Digital advertising in Conference room during breaks and between presentations
- Acknowledgement of Platinum Level sponsorship in the Conference Magazine
- One (1) full-page advertisement (8½ x 11) in the Conference Magazine Inside Cover or outside Back cover, depending on availability)
- Eight (8) weeks complimentary ad space on CDA website
- Acknowledgement of Platinum level support in Conference public relations and social media activity
- Title Sponsorship of one Scientific/Clinical session
- Complimentary placement of promotional material in conference bag - maximum of 3 sheets (8.5” x 11.5”)
- Opportunity to provide branded items for conference attendees – pens, notepads, branded items
- Three email blasts to conference attendees and CDA member to promote participation in the conference, sent by CDA staff. (email content subject to approval by CDA conference committee
Exhibit and Advertisement Regulations
Please complete an Advertisement Contract, should you wish to have an advertisement printed in the 2024
Digital Conference Magazine. Each participant receives a digital copy of the Conference Magazine.
| Location | Size | Cost (US$) |
| Half page (inside) Landscape view | 8½” x 5½” | $400 |
| Full page (inside) | 8½” x 11” | $500 |
| Inside cover (front or back)* | 8½” x 11” | $600 |
| Back cover (outside)* | 8½” x 11” | $700 |
*Based on availability
NB– Opportunities are limited to maximize potential benefits for sponsors and so applications are prioritized based on submission date.
All Sponsors and Exhibitors should complete the Sponsorship/Exhibit Contract online and make payment by Friday June 28, 2024. Signing of the Sponsorship/Exhibit Contract represents agreement that all policies, costs and benefits outlined in this Prospectus constitute an integral and binding part of the Sponsorship/Exhibit agreement. It is the responsibility of the sponsoring company to ensure that all individuals staffing its booth are aware of the rules and regulations governing their participation in the Caribbean Dermatology Conference.
It is the CDA Policy that NO sale of merchandise is allowed within the Exhibit Hall or Conference Areas.
High-resolution print-ready advertising artwork in JPEG format should be submitted by Friday September 20, 2024. To ensure the best possible representation of your brand, please contact the CDA Secretariat if you have any questions about advertising format or resolution.
The dimensions of the full-page advertisement are 8½” x 11” in portrait orientation
The dimensions of the half page advertisement are 8½” x 5½” in landscape orientation
Signage in the exhibit area is only allowed within a Sponsor’s/Exhibitor’s designated exhibit space. There may be restrictions placed by the Conference venue on the methods used to hang banners. If banner hanging is permitted, the venue may charge a fee for the hanging of banners.
For Banners/Free-standing signs to be placed in the Conference Room (Platinum Sponsors only), these must be received on-site by the CDA Secretariat by 10am on Wednesday November 6, 2024.
PROMOTIONAL MATERIAL FOR THE CONFERENCE BAG (Platinum Sponsors only)
These must be submitted on-site to the CDA Secretariat by 12 noon on Wednesday October 25, 2024. There is no guarantee that items received after this time will be included in the Conference bags.
Registration
- Exhibiting companies must complete an Exhibit Staff Registration Summary Form indicating the persons who will be utilizing the registration passes entitled to the participating company. This form should be signed by an authorized representative of the participating company and submitted by Friday October 11, 2024.
- Each staff member MUST complete an online registration form using the code provided in your exhibitor briefing email. Registration badges are issued only to the exhibit staff named in the Registration Summary Form AND have individually completed the online registration form.
- Exhibitor Registration includes access to Exhibit Area, Conference Scientific/Clinical Sessions, General Practitioner’s Meeting and Reception, Welcome Reception, Lunch and Coffee Breaks. Conference Dinner tickets and Tour tickets will be available for purchase.
- Sharing of single staff registrations among multiple staff members will not be allowed. Should a participating company wish to have more staff attend than those covered by their selected sponsorship level, the additional staff members must be registered at the applicable Conference Registration rate.
- Exhibit registration policies are designed to optimize the ratio of industry representatives to medical professionals and allow for quality interactions between attendees and industry. As such, a maximum of 2 additional registrations will be allowed.
If you have any queries contact Marrianne Burnham, CDA Secretariat.
Email: caribbeandermassociation@gmail.com
Phone: 246-269-6183 (Calls/ WhatsApp)